Hiring: Administrative Coordinator - CIS-VA
Reports to: Vice President of Operations
Position Status: Exempt, Salaried; 40 hours/week
Salary: $50,000 - $65,000 with Benefits
Location: Position is based in Richmond, VA. Hybrid, remote work.
To apply: This position will remain posted until the job is filled. The preferred application deadline is October 7th. Target start date is by early December.
Submit the following along with filling out the form located at the bottom of the application.
Cover letter
Résumé
Three references (We will not contact references until later in the hiring process.)
About Communities in Schools of Virginia:
Communities In Schools (CIS) of Virginia supports a growing network of affiliate offices across the Commonwealth, helping students stay in school and achieve in life through the proven CIS model of Integrated Student Supports. The state office provides strategic leadership, technical assistance, and resource development to sustain and grow high-quality programs that meet evolving community needs.
The Communities In Schools of Virginia (CIS-VA) office is a small, but high energy organization supporting 6 independent affiliates and one emerging affiliate across Virginia in adherence to guidelines developed by the CIS national office. Our role is to drive statewide growth and help ensure local affiliates have the tools and capacity to provide and sustain strong student services in their local communities.
Position Summary
Reporting to and at the direction of the Vice President of Operations, the Administrative Coordinator will be instrumental in supporting Communities In Schools of Virginia’s (CIS-VA) growing team and providing aid to the VP of Operations and the President. This role will be focused on executing administrative tasks, scheduling, creative problem solving, and assisting the Vice President of Operations in various capacities, though the Administrative Coordinator will also work closely with the President. This position is well suited for someone interested in working in a small office at a growing nonprofit with a passion for supporting students across the state of Virginia.
Essential Functions
The Finance and Operations Coordinator is responsible for:
Supporting the VP of Operations in daily and weekly tasks.
Aiding CIS-VA’s President in various administrative capacities.
Working with the Vice President of Operations to ensure the accounting function, including accounts payable and receivable, follows leading practices and generally accepted accounting principles; establishing systems to ensure the analysis and monitoring of financial activity.
Scheduling, coordinating, corresponding with the Board of Directors on behalf of senior leaders.
Assisting the Vice President of Operations in coordinating the hiring processes including job postings, applicant tracking, interview scheduling, and candidate communications.
Schedule and coordinate training and onboarding for new hires and new board members in collaboration with leadership.
Coordinating and scheduling staff and board meetings, in coordination with the VP of Operations and/or the President.
Handling office operations; ordering supplies, printing, copying, organizing, contacting building manager, etc.
Other duties as assigned.
Qualifications
5+ years of experience in an administrative or supporting role, preferably in the nonprofit sector
Ability to execute tasks with precision and timeliness
Experience in financial administration
Strong sense of independence and able to work autonomously
Unwavering attention to detail
Comfortable thinking on your feet
Strong organizational skills
Strong writing, editing, and communication skills
Experience juggling multiple priorities in a fast-paced environment.
Commitment to CIS’s mission of removing barriers to student success and ensuring access to opportunity for every learner.
Desired: Experience with the following systems: Hubspot, Monday, Quickbooks, and Mailchimp.
Details
This is a full-time, salaried position based in Richmond, VA. The position reports to Communities in Schools of Virginia’s Vice President of Operations. CIS-VA provides a Hybrid work schedule with Mondays and Fridays at home and Tuesdays through Thursdays in office. Travel is as needed.
Compensation and Benefits
The salary for this position is $50,000 - $65,000. Comprehensive package including medical, dental, and vision health insurance, a retirement plan with company matching, paid time off, and professional development.
To Apply
Please submit your resume, cover letter, and references by filling out the application:
CIS of Virginia is an equal opportunity employer, committed to building a diverse and inclusive workplace.